Surgical Care Affiliates

  • Medical Records Specialist

    Job Location US-CA-Laguna Hills
    # of Openings
  • Overview

    SCA, a leader in the outpatient surgery industry, strategically partners with health plans, medical groups and health systems across the country to develop and optimize surgical facilities. SCA operates more than 210 surgical facilities, including ambulatory surgery centers and surgical hospitals, in partnership with approximately 7,500 physicians. For more information on SCA, visit


    Facility Description: MemorialCare Surgical Center Saddleback Memorial is a team-oriented Ambulatory Surgery Center located in Laguna Hills, CA.  The Center serves multi-specialty surgeries with four operating rooms.

    Accountabilities / Responsibilities

    To provide support to the facility by processing and organizing all Medical Records functions in a timely manner and in compliance with regulatory agencies.  The Clerk ensures completeness of records, audits charts, and obtains all missing documents.  The Clerk also handles the storage and retention of charts, responds to requests for medical records, copies and maintains tracking logs.  The Medical Records Clerk is a backup to Admissions Intake, Greeting patients/visitors, Answering Phones, and other clerical duties as assigned.


    Key Responsibilities:

    • Overseeing all Medical Records at the Center
    • Manage the flow of charts in the Center ensuring all charts are received in Medical Records Dept.
    • Ensure all documents in chart are complete and signed
    • Research and maintain pending log of all missing items in charts
    • Communicate with surgeons, labs, etc. to obtain missing records and signatures
    • Maintain tacking log of correspondence
    • Send surgery schedules to transcriptionist daily
    • File completed charts daily
    • Maintain an efficient and orderly filing system for complete and incomplete records.
    • Periodically purge outdated records and prepare for storage
    • Maintain “out cards” when charts are pulled for review.
    • Log all requests for Medical Records ensuring patient signatures match.
    • Process subpoenas according to SCA policy and procedures
    • Retrieve records from storage and send records to storage
    • Maintain log of charts received and returned to storage.
    • Back up all receptionist duties for lunch breaks and time off.


    • High school diploma
    • Computer experience: Excel, Word, Outlook, HST
    • Two – three years’ work experience in medical office, hospital or ambulatory surgery center.
    • Possess working knowledge of medical terminology
    • Knowledge of office machines (i.e. computer, scanner, fax, copier, multi-line phone system with voicemail, etc.).
    • Knowledgable of HIPPA guidelines, Red Flag Rules, and Medicare Conditions of Coverage requirements
    • Is courteous, understanding and sympathetic toward patients, physicians and others.
    • Ability to be flexible with work schedule and maintain regular attendance.
    • Ability to handle multiple tasks, set priorities and work independently.
    • Ability to interact in a positive manner and to communicate well with patients, families, co-workers, supervisor and other facility employees.

    Please send resumes to



    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed