Surgical Care Affiliates

Manager Medical Records (FT) - Surgicare of Mobile

Job Locations US-AL-Mobile
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Surgical Care Affiliates (SCA) is transforming specialty care in our communities. We relentlessly create value by aligning physicians, health plans and health systems around a common goal: delivering exceptional care and healing to our patients and communities we serve. We are driven to achieve the quadruple aim in health care: high quality outcomes and a better experience for patients and providers, all at a lower total cost of care. As a national leader in surgical care, SCA’s 10,000 teammates operate more than 250 surgical facilities that serve nearly 1 million patients per year. For more information on SCA, visit


Why join SCA? Consider the following fantastic benefits…

  • Positive work culture
  • Career growth opportunities
  • Comprehensive medical, vision and dental insurance – eligible on Day 1 of employment
  • Paid time off plus 8 paid holidays
  • Maternity/paternity/adoption benefits
  • Employer-paid life and short- and long-term disability insurance
  • Excellent 401(k) Plan

Accountabilities / Responsibilities

The Medical Records Manager processes and organizes medical records in a timely manner and in compliance with regulatory and accrediting agencies, as well as state and federal laws. Ensures completeness of the record by auditing charts and completing a medical records checklist. Handles the storage and retention of charts, responds to requests for medical record, copies and maintains medical record tracking log. Provides support to the facility by performing specific or various business office functions as assigned. These functions are to include (but not limited to):  Medical Records, Credentialing, Admissions/Intake, Accounts Payable, Billing, Collections, Insurance Verification, Transaction, Posting, Clinical Logs and other duties as assigned. Functions within the Center’s policies and procedures, support SCA Values, SCA Vision and SCA Mission. 


Key Responsibilities:

  • Chart Completion
    • Ensures all documents per audit sheet are in the chart.
  • Operative Report:
    • Receives operative notes from transcription and review for completeness and accuracy. i.e.: Is patient name spelled correctly?
    • Logs op notes. Request outstanding op notes from physician, following facility protocol
    • Sends operative notes to surgeons, PA, cc’s…
  • Medical Record Request:
    • Log all requests from outside sources. (patient, attorney, insurance co.)
    • Ensures requests have appropriate patient signature/approval.
    • Reviews verbiage for prohibitive items: (HIV, alcohol treatment…)
    • Requests records from storage, as needed
  • Retrieving records:
    • Reviews schedule for dates of service (2 weeks ahead) and look for repeat patients
    • Locates, signs out, and delivers medical records requested by hospital departments
  • Filing:
    • Files or scans completed charts daily
    • Maintains efficient and orderly filing system for both completed and incomplete records
    • Periodically purges outdated records and prepare for storage
    • Maintains “Out Cards” when charts are pulled
  • Record Storage and Retention:
    • Ensures medical records are retained per state guidelines, at a minimum of 10 years
    • Ensures patients who are minors at time of surgery have charts retained longer
    • Ensures access to outside record storage is restricted to facility management and key personnel
    • Before sending charts to storage, logs each chart and compares to list of patients from PAS. Notes and researches missing charts
    • Maintains log of charts received and returned to storage
  • Versatile and willing to coordinate with and participate in, when necessary, all other aspects of the Business Office
  • Demonstrates ability to handle multiple tasks
  • Demonstrates ability to enter data into computer, files large amounts of paper, and uses office equipment
  • Responsible for oversight of non-medical personnel, including orientation
  • Acts as liaison with insurance companies


  • High school diploma or equivalent required
  • Associate’s Degree or equivalent from a two-year College or technical school preferred
  • Three – five years’ experience in a medical office, hospital, outpatient surgery center or related field preferred
  • Computer experience, Excel, Word, Medical Billing Software and Applications
  • Working knowledge of Medical Terminology preferred




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